Property and Project Details
Start with the property address, including the town or village. For vacant land without a street address, provide the parcel identifier and location information you have. Explain the proposed work or the question that led you to request a survey.
If someone else asked you to obtain the survey, include their wording. A contractor's email or a list of submission requirements can clarify what the completed work needs to support. You can start the inquiry before you know the exact service name.
Records You Already Hold
Mention an existing survey, deed, site plan or other property document and its date, if known. Describe changes you know about since an earlier survey was prepared, including additions or alterations to fences and other improvements.
Existing documents provide context for discussing the current property. Their suitability for your planned use needs review, and the intended recipient should confirm what they will accept. An older drawing should not be treated as a current approval for a new project.
Access and Arrangements
Let the office know about locked gates, occupied properties, pets, active construction or other access considerations. Identify who can coordinate access for the property and whether another person's permission needs to be arranged.
Keep the office informed if the project or site conditions change after your inquiry. The information used to discuss the work should reflect the property and plans as they stand.